Lappa Newsletter – April 2026
Lappa Newsletter – April 2026
Product update
KSeF token support for Poland
Polish users of L’Invoice can now store and manage KSeF (Krajowy System e-Faktur) tokens directly within the Country Specifics settings section. Token status is displayed in real time within the interface, making it easier to manage e-invoicing credentials and stay ready for Poland’s mandatory e-invoicing rollout. This update removes the need for manual token handling outside the platform and helps businesses maintain uninterrupted access to Poland’s national e-invoicing system.
Expanded help center for L’EPR users
A dedicated EPR Declaration Guides section is now available in the L’EPR Help Center for all users with an active EPR subscription. The section includes downloadable PDF guides organized by jurisdiction and EPR category, with filtering by country and direct in-app PDF access. Whether you are preparing a packaging declaration for Germany or an EEE report for France, the guides are structured to help you complete submissions accurately and on time — reducing the risk of errors that could trigger compliance inquiries or penalties.
New service in L’Autorize — EU AR for packaging manufacturers
Non-EU packaging manufacturers can now access the EU Authorized Representative (AR) service directly through their Lappa account. The service covers:
- Appointment of an EU Authorized Representative as required under the Packaging and Packaging Waste Regulation (PPWR)
- Support with declaration of conformity drafting
- Packaging compliance preparation ahead of the PPWR’s mandatory harmonised labelling deadlines
This is particularly relevant for brands whose name appears on packaging sold in the EU — under PPWR, such businesses may be classified as manufacturers and face direct regulatory obligations. Learn more about EU AR for Packaging Manufacturers
Tariff limit notifications
Users now receive automated notifications when their plan usage is approaching its limit. This update helps businesses avoid unexpected service interruptions and plan subscription upgrades ahead of time — especially important during peak reporting seasons when declaration volumes are highest.
Sales Tax declarations — inline transaction entry
It is now possible to add transactions directly within a Sales Tax declaration, without navigating away to the Transactions section. This streamlines the declaration workflow for US sales tax compliance, reducing the number of steps required to finalise and submit returns.
Allegro integration
Allegro — Poland’s largest e-commerce marketplace — is now available as a platform integration in Lappa. Users can connect their Allegro store to enable automated data syncing, ensuring that transaction data flows directly into tax and EPR reporting workflows without manual export and import steps.
EPR news
Extended producer responsibility regulations are tightening across the EU and the US, with major compliance deadlines approaching in the coming months. Below are the most important EPR developments for businesses in April 2026.
6 Steps a brand selling in the EU must take to comply with PPWR as a manufacturer
Under the Packaging and Packaging Waste Regulation (PPWR), if your brand name appears on the packaging, you may be classified as the manufacturer — even if production is handled by a third party. This classification carries significant compliance obligations.
Mandatory harmonised labels are required from 12 August 2026, and businesses must be prepared with the correct symbols, sorting instructions, and material declarations on all packaging placed on the EU market. The time to act is now: brands should begin mapping packaging SKUs, reviewing supplier contracts, and confirming whether they need to appoint an EU Authorized Representative before the deadline arrives. Read the full PPWR manufacturer compliance guide
EU waste shipments regulation 2024/1157 — applies from 21 May 2026
The EU Waste Shipments Regulation (WSR) 2024/1157 fully replaces the previous 2006 framework from 21 May 2026. The new regulation introduces mandatory digital document exchange via the DIWASS system — a new EU-wide platform for cross-border waste movement notifications and approvals.
Businesses involved in exporting or importing waste across EU borders must update their internal processes to use digital procedures in place of paper-based documentation. Non-compliance from the effective date could result in shipments being blocked or returned. Companies should audit their current waste shipment workflows and align with DIWASS requirements ahead of the May deadline. Learn more about EPR compliance in Europe
New York tightens battery EPR compliance rules
Under New York’s rechargeable battery EPR law — amended in 2025 — manufacturers must submit updated compliance plans by 17 June 2026. The 2025 amendment expanded the scope of the law to include e-mobility batteries, such as those used in electric bicycles and scooters, in addition to the standard rechargeable battery categories previously covered.
Manufacturers selling rechargeable batteries or battery-powered devices in New York should review whether their products fall under the expanded scope, update their compliance documentation accordingly, and ensure their producer responsibility organisation (PRO) participation is current before the June deadline.
California moves forward with textile EPR under SB 707
California’s SB 707 — the first textile extended producer responsibility law in the United States — is advancing to its next major milestone. From 1 July 2026, textile producers must be registered with the approved Producer Responsibility Organisation (PRO) under the programme.
Businesses selling apparel, footwear, and home textiles in California should confirm whether they meet the definition of a “textile producer” under the law, prepare for PRO registration, and begin reviewing the programme’s fee and reporting requirements. Early registration avoids last-minute delays that could affect market access or trigger compliance notices.
Lappa makes EPR rules easy to follow. We register, report, and ensure your avoidance of costly fines — all in one place. Get a Fee Quote | Book a Demo
Tax news
VAT payment bank account change from 1 May 2026 in Belgium
The Belgian tax authority (SPF Finances / FOD Financiën) is changing the bank account number used for periodic VAT payments, effective 1 May 2026.
- Until 30 April 2026: Use account BE22 6792 0030 0047
- From 1 May 2026: Use account BE41 6792 0036 4210
Businesses registered for VAT in Belgium must update their payment details before the deadline. Transfers sent to the old account after 30 April may be misdirected and could result in late payment penalties even if the funds were sent on time. Update your bank templates, scheduled payments, and any third-party payment systems that reference Belgian VAT remittance before the end of April. Learn more about VAT compliance in Belgium
VAT and customs compliance in cross-border trade
Every customs event in cross-border trade produces a corresponding VAT consequence — and the gap between the two systems is one of the most common sources of audit liability for international businesses.
Common compliance risks include: failure to reconcile the Movement Reference Number (MRN) from customs declarations with the corresponding VAT entries; incorrect treatment of transport costs in the customs value; and missing or incorrectly applied reverse charge entries for import VAT. Each of these errors can appear minor in isolation but becomes a significant exposure point when tax authorities conduct a cross-system audit.
Lappa’s guide to VAT and customs compliance in cross-border trade covers how customs declarations, import VAT, and domestic VAT reporting interact — and where the most common mismatches occur. Read the VAT and customs compliance guide
Lappa makes tax compliance simple. We register, calculate, and report your taxes — helping you stay compliant and avoid costly penalties, all in one place. Get a Fee Quote | Book a Demo
We are here to support your compliance journey. If you have questions or need assistance, feel free to reach out to our dedicated team.
Follow us on social networks to be the first to know the latest news: Facebook, LinkedIn
Frequently Asked Question
What is the deadline for mandatory harmonised packaging labels under PPWR
Mandatory harmonised labels under the Packaging and Packaging Waste Regulation (PPWR) apply from 12 August 2026. From this date, all packaging placed on the EU market must carry standardised labels indicating recyclability and sorting instructions. Businesses should begin reviewing their packaging portfolio now to ensure labels are designed, approved, and applied before the deadline — last-minute changes to packaging artwork can cause significant supply chain delays.
Who is considered a manufacturer under PPWR, and does it apply to my brand
Under PPWR, a business is classified as a manufacturer if its brand name, trademark, or logo appears on the packaging — regardless of whether it physically produces the packaging itself. This means that brand owners, importers, and private-label businesses may all carry manufacturer obligations even when production is outsourced. If your brand name is on packaging sold in the EU, you should confirm your classification and check whether you need to appoint an EU Authorized Representative. If you are unsure whether PPWR applies to your business, contact us at info@lappa.org.
Do I need to update my bank details for Belgian VAT payments, and what happens if I miss the deadline
Yes. From 1 May 2026, Belgian VAT payments must be sent to the new account BE41 6792 0036 4210. Payments sent to the old account after 30 April will be misdirected and may not be credited to your VAT account in time, which can result in late payment penalties even if funds were transferred on time. Update all payment templates, standing orders, and third-party accounting systems before the end of April. If you need help reviewing your VAT compliance setup in Belgium, reach out to our team at info@lappa.org.
What does the new EU Waste Shipments Regulation mean for businesses that ship waste across EU borders
The EU Waste Shipments Regulation 2024/1157, effective from 21 May 2026, replaces the previous paper-based framework with mandatory digital procedures via the new DIWASS system. Businesses that export or import waste across EU borders — including packaging waste, electronic waste, and batteries — must update their documentation workflows to use digital notifications and approvals through DIWASS. Companies that continue using paper-based procedures after the effective date risk having shipments blocked. For guidance on aligning your processes with the new regulation, contact info@lappa.org.
I sell rechargeable products in New York and California — what EPR deadlines apply to me in 2026
Two separate deadlines apply depending on your product category. In New York, manufacturers of rechargeable batteries — including e-mobility batteries added under the 2025 amendment — must submit updated compliance plans by 17 June 2026. In California, textile producers must register with the approved PRO under SB 707 by 1 July 2026. If you sell battery-powered devices or apparel in either state, review your product scope, confirm PRO membership, and prepare the required documentation ahead of each deadline. Our compliance team can help you assess your obligations — write to us at info@lappa.org
