This guide walks you through entering incoming invoice information on the Lappa platform.
An incoming invoice is any invoice issued to your business. The VAT amount paid on these invoices can be recorded directly in your VAT return as input VAT.
Step-by-step: adding an incoming invoice
Let’s walk through a practical example using a Dutch invoice.
Before getting started, check that the invoice meets the basic requirements — in this case, both your company’s VAT number and your supplier’s VAT number should appear on the document, and both should be Dutch VAT numbers. Once confirmed, you are ready to proceed.
1. Enter the invoice date Locate the payment date on the invoice and enter it into the platform. In our example, this is 22 February 2020.
2. Note on invoice timing You are not limited to invoices issued within the current reporting month. If an invoice was originally issued in a prior month — January, for instance — it can still be included in your February VAT return. In fact, invoices remain eligible for up to three years after their issue date.
3. Add your supplier’s VAT number Enter the VAT number of the supplier as shown on the invoice.
4. Enter the transaction values Fill in the value of supplies and the corresponding VAT amount — both figures can be taken directly from the invoice document.
Once all fields are completed, the input VAT from this invoice will be factored into your VAT return automatically.